Run This

For race directors

Waiting list

When a sub-event sells out, athletes can join a waitlist instead of being turned away. The toggle lives with sub-events; the roster appears in your sidebar only when someone's actually waiting.

Turn on the waitlist

  1. Open Edit event, find the Sub-events card

    The waitlist toggle lives in the Global sub-event settings strip at the top of the Sub-events card — not on a separate page.

  2. Flip 'Offer a waiting list when sub-events sell out' on

    Persists immediately.

  3. Mark a sub-event sold out when ready

    On any individual sub-event editor, toggle Sold out on. The public event page now shows Join waiting list instead of Register for that sub-event.

What athletes see

With the toggle on AND a sub-event marked sold out, the Register button on that sub-event becomes “Join waiting list.” Signed-in athletes can join with one click — name and email come from their profile. Guest athletes are prompted to enter both.

Without the toggle on, sold-out sub-events show a static “Sold out” badge with no signup path.

Managing the roster

The Waiting list entry only appears in your sidebar when someone is actually on a list. Empty events don't get the visual back — the moment the first athlete joins, the entry surfaces.

From the page:

  • View every waitlisted athlete, grouped by sub-event, in first-in-line order (FIFO)
  • Mark anyone as Notified when you reach out — the timestamp records when so you have a paper trail
  • Remove someone (with confirm) if they dropped out
  • Export the roster per-sub-event to CSV for offline workflow

Why the toggle moved

Earlier the waitlist toggle lived on its own page. Directors kept asking “where do I turn this on?” so we moved it next to sub-events where everyone expected to find it. The page still exists — it's the roster view — but it only shows up in your sidebar when there's a roster worth showing.